Cincinnati Music Ministry Director

– Position Objective –

The Cincinnati Music Ministry Director seeks to deliver an experience consistent with the standards and parameters set by Eagle Eye Ministries for the use of music in its celebration of Holy Mass and its participation in the Liturgy of the Hours at Retreats.

– Organization –

Founded in 2003, Eagle Eye Ministries’ mission is to form, unite, and inspire young Catholics for the new evangelization by deepening their relationship with Jesus Christ, through prayer, study, culture, and community.

– Responsibilities –

  • Report to the Eagle Eye Director of Retreats and the Cincinnati Retreat Director, available for meetings year-round as needed/mandated by the same
  • Recruit volunteer musicians and choir members for Retreats in the Greater Cincinnati area
  • Work with volunteer musicians and choir members to prepare for Retreats in the Greater Cincinnati Area
  • Select music for Retreat Masses and hymns for Liturgy of the Hours according to the standards and parameters set by Eagle Eye Ministries, and with the approval of the Eagle Eye Director of Retreats
  • Direct volunteer music ministry at Retreat Masses
  • Learn chant modes/methods from members of the Community of St. John and/OR recruit volunteer to do so, with the intention of being available to lead chanted Liturgy of the Hours at Retreats in the absence of a Sister of the Community of St. John
  • Provide written and graphic information as needed to enable Retreat participants to participate at Mass and in the Liturgy of the Hours

– Qualifications –

  • Able to lead and organize music with organ and voice
  • Committed to the mission of Eagle Eye Ministries
  • Committed to adhering to the standards and parameters set by Eagle Eye Ministries
  • Understands his/her position to be one which is facilitating, inviting people to join in authentic worship, not to put on a performance which is not conducive to prayer or an authentic encounter with Our Lord
  • Joyful and engaging personality
  • Good time management
  • Good organizational skills
  • Able to receive direction/critique/constructive criticism well
  • Self-driven; will need to work year-round to recruit and adequately prepare volunteers for two to three retreats per year
  • A degree in Music, preferably Sacred Music, is not required, but comparable experience is ideal

– Practicalities –

  • No set time commitment (number of years in role), but expected to find and train a replacement when ready/wanting to move on
  • Sets own schedule, invests appropriate amount of time to carry out assignments
  • Must be available every last Sunday in February, every first Sunday in March, and every first weekend (Friday afternoon through Sunday evening) of November
  • May be asked to serve at other retreats in the Greater Cincinnati area
  • Preferably resides in the Greater Cincinnati area, but not required if distance does not impede the Music Director from fulfilling his/her duties

– Meeting Schedule –

  • Meet with the Eagle Eye Director of Retreats as needed
  • Meet with the Cincinnati Retreat Director as needed
  • Sets meetings with members of the Community of St. John as needed
  • Sets rehearsals with members of music ministry as needed

– Compensation –

  • Registration fees, food, and lodging will be completely covered by Eagle Eye Ministries at every Retreat at which the Cincinnati Director of Music is serving.

Lead Event Cook

– Position Objective –

As a volunteer cook with Eagle Eye Ministries you will have the main responsibility to make sure all participants, volunteers, staff, and religious are fed during the assigned times. You may either be doing this alone or with a team, depending on the type and size of the event you have volunteered to help with. In conjunction with your leader, you will also make sure there is enough food for everyone at all times.

– Organization –

Founded in 2003, Eagle Eye Ministries’ mission is to form, unite, and inspire young Catholics for the new evangelization by deepening their relationship with Jesus Christ, through prayer, study, culture, and community. We thank you for joining us in our mission to continually bring Jesus into the lives of His Children and in a special way we thank you for volunteering to serve Jesus in such a humble and beautiful way!ting with your leader prior to the beginning of the event to plan meals (and staff)


– Responsibilities –

Food Acquisition

  • In conjunction with your leader and director you will help plan and purchase all the food and supplies necessary to feed everyone involved on the trip.

Meal Planning

  • With your leader (and team) you will regularly maintain and adjust the menu to make sure all ingredients are accounted for all upcoming meals.
  • This includes planning for those who have certain food allergies that may need to eat a different meal than the majority, or planning meals that everyone can eat.
  • (Dividing up tasks for your team to accomplish if you have a team)

– Qualifications –

  • Can adequately cook for the group you have volunteered to serve.
  • Comfortable working with others and adjusting to changing circumstances
  • Available and able to work long hours, possibly prepping breakfast early, and staying up late cleaning and prepping the next day’s meals.

– Practicalities –

  • Can easily be a full time position during the event
  • Requires planning meeting with your leader prior to the beginning of the event to plan meals (and staff)

EESI Core Team

– The EESI Core Team –

EESI relies upon the dedicated work of the Core Team and the Camp Director (Priest from the Community St. John). The main responsibilities of the Core Team members are listed below. Please note that these tasks may be divided among the members in different ways when necessary.

– Organization –

Founded in 2003, Eagle Eye Ministries’ mission is to form, unite, and inspire young Catholics for the new evangelization by deepening their relationship with Jesus Christ, through prayer, study, culture, and community.

Core-Team Director* (is different from Camp Director and should be the Mama/Papa Eagle)

  • Plans core team meetings
  • Books the Institute’s location/camping
  • Verifies the work done by each member and answers questions/unifies the team
  • Makes final decisions during the planning process
  • Controls the budget, sets prices
  • Makes final decisions about the admission of candidates
  • In collaboration with EEBOM (Eagle Eye Board of Ministries) and the EESI Committee, makes arrangements for Brothers and Sisters of St. John – how many, which ones, arrival and departure information, ticket purchasing, etc.
  • Works with EEBOM, develops local fundraising schedule
  • Responsible that all paperwork – for liability, fingerprinting, background checks, etc. – be completed on time
  • Ensures the selection of small-group leaders and camp assistant director
  • Oversees operation of institute with small group leaders and camp assistant director reporting to Mama or Papa Eagle
  • Responsible for archiving all program paperwork for Eagle Eye or Diocese
  • Responsible for Financial Report to EEBOM accountant according to calendar and maintaining Chase Bank Account

Camp Assistant Director* (has the moral authority to make decisions and encourage cooperation)

  • Assistant to Mama/Papa Eagle and Camp Director (Priest)
  • Responsible for coordinating with EEBOM for printed materials including reading packet (making sure they are ordered and mailed on time), Psalters and Songbooks
  • Prepares for classroom needs including religious items (crucifix, statue of Mary) set up of table/chairs, paper and pens, white board and new white board markers
  • Responsible for schedule with keen attention to transitions (post daily schedule and check flow)
  • Ensures creation of charts for duty, music groups, Mass servers/readers
  • Arrange dining room with prayer cards and saint names
  • Prepares door tags for participants rooms
  • Organizes travel and tent groupings
  • Posts schedule for all night adoration

Promotions/Registration Coordinator

  • Coordinates advertising information for Eagle Eye Summer Institute with EEBOM (Promotions team)
  • Coordinates all local advertising
  • Oversees registration of participants
  • Sends out acceptance communication, maps, what to bring
  • Mails fundraising materials to scholarship applicants
  • Works with EEBOM to order tee shirts
  • Develops participant contact sheet (email, facebook info)
  • Provides all chaperones/small group leaders with a copy of Emergency Medical Form and Contact Info for participants in their group
  • Provides Food Coordinator pertinent information regarding participants allergies, special diets, etc.

Food Coordinator*

  • Responsible for planning/organizing menu to include 2 meals per day plus supply materials for cold breakfasts, daily snacks and food for hiking trip
  • Creates menu and shopping list
  • Handles labeling and storage of food
  • Secures food donations as able
  • Organizes special food for hike in collaboration with hiking coordinator
  • Coordinates with parents special diets as needed
  • Recruits and coordinates volunteers who assist with meal preparation daily
  • Provides volunteers with written copy of menu, schedule, kitchen protocol, food prep and clean- up duties
  • Coordinates volunteers and supplies if offering Saturday morning “Dads” pancake breakfast
  • In Collaboration with Mama/Papa Eagle, responsible for Sunday potluck coordination (teen program)

Hike Coordinator*

  • Secures location for camping/hiking and reserves campground (works with Core-Team Director)
  • Scouts-out trails and camping facilities ahead of time – very important!
  • Plans trails to be hiked
  • Supplies maps of trails, etc. to small group leaders
  • Secures transportation to and from
  • Plans schedule for trip in collaboration with Mama Eagle and Camp Assistant Director – departure/arrival, Mass and Adoration times, meal times, etc.
  • Work with Food Coordinator for meal planning

Liturgical Coordinator*

  • Works with Brothers and Sisters to secure proper liturgical supplies for Mass, Adoration and Offices
  • Contact Sacristan from the Community of St. John prior to camp to determine needs
  • Ensures schedule for priestly presence – Mass and Confession times if needed
  • Assists the Sisters/Brothers to arrange the Chapel (if possible) for Liturgies
  • Review liturgical calendar for feast days
  • Sets up for Stations of the Cross/All night adoration following instruction of Brothers/Sisters


  • Organizes afternoon activities for each day (Tuesday – Saturday) — separate for boys and girls if in high school
  • Secures transportation, maps and completes paperwork necessary for any trips
  • Coordinates First Aid kits and needs for each activity
  • Is responsible for collaborating with Assistant Director for torch-making for Stations of the Cross (made ahead of time is preferred) and securing a cross
  • Assists the Greatness Coordinator (one of the Sisters or Brothers) with activities for campfire each evening

Fundraising Coordinator

  • Works with Mama Eagle and EEBOM to develop fundraising program
  • Creates a team to assist with fundraising needs
  • Collaborates with Registration Coordinator for scholarship applicants to raise funds toward their registration fee

*Should be present as a member of the staff for the eight (8) days of the Institute.